Administrative Assistant

Department Overview

Global Technology forging the way: Leading the digitization of our business is the Technology organization made up of intrapreneurs who build industry defining tech using the latest innovations and platforms, like AI and edge computing to deliver on the next set of cutting-edge opportunities for the business.  At McDonald’s you get to solve technology innovation challenges at an incredible scale, and work across global teams who are always eager for a challenge. This provides access to exciting career paths for technologists. It’s bonus points when you get to see your family and friends use the tech you build at their favorite McD restaurant. This role will specifically support the US Tech department which has accountabilities to both the Global Tech organization as well as the US Market.

Duties

Job Description

The US Tech Senior leadership team is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the SVP, CIO’s Executive team which consists of an Executive Assistant and four Senior Directors. This team member will also support coordination for the Technology Owner/Operator team, which is managed by one of the Senior Directors. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.

Administrative Duties

• Provide active Outlook calendar management for senior leadership team of Senior Directors (e.g., team and cross-functional meetings, external group appointments, departmental meetings, and company-wide events)
• Manage all travel arrangements and logistics including itinerary building, bookings, and documentation for international travel
• Manage expense report processing for leadership team
• Manage meeting logistics including registering and escorting visitors, room set up, catering, etc.
• Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team   
• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
• Provide leadership team with “care and feeding” throughout the day/week
• Assist with on-boarding process for all new team members across the team
• Also provide support to Executive assistant who supports US CIO
• Also provide administrative assistance to the US Tech staff that manage the Technology Owner/Operator governance team (calendar management, O/O event logistics coordination, etc.)

Qualifications

• Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
• Bachelor’s Degree or related experience preferred
• Demonstrates ability to handle and maintain confidential information
• Experience planning large meetings and/or events required
• Must know MS Office (Outlook, Word, Excel, PowerPoint, Teams)
• Strong communication, project management and critical thinking skills
• Quick learner and ability to understand sophisticated business issues
• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
• Aptitude to juggle multiple projects and meet deadlines
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Must be extremely proactive with a desire to stretch beyond the task list to support the team
• Ability to adapt to a constantly evolving business and work environment
• Professional, reliable, driven and results-oriented
• Must have diplomacy skills
• Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings

Compensation

Bonus Eligible: Yes

Long - Term Incentive: No

Benefits Eligible: Yes

Salary Range

The expected salary range for this role is $30.46 - $36.69 per hour.
 

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.