Administrative Assistant
Date: Aug 14, 2025
Location: Chicago, IL, US, 60607
Company: McDonald's Corporation
Company Description:
McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.
At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.
Department Overview
This important position will support two functional leaders (Head of Total Rewards and the Chief Talent Officer) and their leadership teams. In this role you will be a critical team member and will perform a wide variety of specialized and administrative functions. You will possess strong organizational and communication skills and a proven track record of getting results. Specifically, you will be responsible for complex calendar management in Outlook for Executives and team members, management of all travel arrangements both local and international.
Duties
- Provide extensive calendar management and complex meeting planning
- Coordinate all travel (domestic and international) arrangements and logistics including itinerary building, and expense report processing
- Track timelines and coordinate the completion of ongoing department projects including audit and verification of project expenses including project budgets
- Support department information sharing through emails, and the “Teams Channels”
- Generate department related reports, including intake for strategy discussions and pricing related information
- Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
- Handle and assess vendor contracts in a timely matter, which includes managing the IT system requests and tracking issues
- Assist with on-boarding process for new team members
Qualification and Experience
- 5+ years of experience in an Office Administration, Office Management, Executive Assistant, Executive Support or similar position.
- Experience providing travel arrangements
- Ability to handle multiple priorities and projects at once
- Tech savvy – should know MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools;
- Strong communication, project management, and critical thinking skills
- Polished professional comfortable interacting with Executive level management
- Motivated to learn new skills and systems
- Must be extremely proactive, positive, and energetic
- Reliable, results-oriented, and able to anticipate needs
- Strong attention to detail and ability to complete large volumes of work efficiently and effectively
Pay Range
The expected hourly pay range for this role is $30.58 - $36.69 per hour
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.
Compensation
Bonus Eligible: Yes
Long - Term Incentive: No
Benefits Eligible: Yes
Additional Information:
Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.
McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.
McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Nothing in this job posting or description should be construed as an offer or guarantee of employment.
Nearest Major Market: Chicago